Levels of Editing

I write lots of reports in my workplace. After the writing is over, I set it aside for sometime. After this gap, I edit it. By using this strategy, my editing becomes crisper and my reports are always appreciated. I indulge in first, second and fourth levels of editing for my reports.

As the first level or substantive edit indicates, I thoroughly read all that I have written. To ensure that there is no discrepancy as far as unity and coherence, redundancy, organization of the presented information and inclusion of unnecessary details are concerned, I read the entire report aloud.  This makes me not only the reader but also the listener of my report. By listening to my work I am able to correct my mistakes more appropriately.

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This strategy also helps me to do the second level or language editing properly. Since language edit requires a thorough screening of syntax, tenses, grammar, usage, punctuation etc., I read my reports aloud to ensure that grammatical mistakes don’t hamper the quality of the text. No matter how informative a report is, if it is full of grammatical mistakes, it becomes impossible to gauge the presented information.

Simultaneously I also keep an eye on the integrity of my report. Just by presenting information in an error free language is not sufficient. When one is engaged in formal writing, it becomes necessary to ensure that all the elements like the text sections, title and subtitles, figures if any, footnotes, appendixes, page numbers etc. are written in their correct sequence. By paying attention to these points, I make sure that the overall look of my report is satisfactory. Before reading the entire text the reader looks for a substantial presentation of the report. The above-mentioned factors contribute in making the first impression of the report. If these are not written in correct order the overall effect of the report gets marred.

Hence to make my reports perfect from all angles, I do not just focus on gathering information and writing but also on proper editing of all that I have written. The above-mentioned levels of editing have always contributed to the success of my reports.

References

Wallraff, B. (2004) How to Edit Copy and Influence People. Retrieved May 7, 2008 from

            http://www.poynter.org/content/content_view.asp?id=65579

Moolenar, B. (2000) Seven habits of effective text editing. Retrieved May 7, 2008 from

            http://www.moolenaar.net/habits.html

 

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