This report is critically analyses the project scope and management f the project. ALAI has selected Aquamarine as their supply area where there Is no such manufacturing unit in that area and close vicinity. Relevant theories and approaches are used to analyses the project and arrive at a conclusion. The recommendations given in the report are based on theories but the practical possibility to apply them depends on the situation. 1. Introduction Water is a compound of Hydrogen and Oxygen. Water is an essential part of human beings and animals.
The water available in bore wells and other water resources is not hygienic and purified. Especially in India the water supply is not highly purified which Is not In a condition drink Immediately without further purification such as boiling. In some area the spring water is highly concentrated with more salt and calcium which is also not suitable for drinking. This has given a room to start up a bottled water company In Aquamarine South India to cater the need of people. Universal Aqua Industries (AAU) Is going to furnish the water need of Aquamarine and its suburbs.
Aquamarine is a tourist attraction in South India and there are many industries where foreign nationals are working who all prefer to have the totaled water instead of the supply supplied in the national water lines. This signals the opportunity to stats up a business of bottling water project in that area where there are no such a manufacturing company In close violently. A project Is a unique endeavor which produces set of deliverables within the specified time, cost and production of bottled water is the project.
The timeshare of the setting up the plant is decided by the engineers together with the proprietor is 18 months. Since it is a consumer product, I-JAG needs to obtain several approvals from different government bodies. The cost of the project is INNER 5 Million and additionally 10% of the cost is budgeted for uncertainties. A project has several characteristics. According to Anagram (2004) the following characteristics are identified Table 1 . Characteristics Applicable at I-JAG Objectives Project has set of objectives. Once the objectives are achieved the project will consider as completed.
According to AJAX, obtaining the approval for starting the production of bottling water, building the factory premises and installation of purifiers are the main objectives. Life cycle Project has a life cycle. The main stages are conception stage, design stage, implementation stage and commission stage. I-JAG proprietor is basically an engineer specialized in Electronics and Instrumentation and was working for a bottled water company for 4 years. He came with an idea of starting a business b his own to cater the needs of his area residents.
At the implementation stage the project implemented as per the design. At the designing stage the detailed procedure of project is developed with contribution of all professionals. I-JAG has implemented the design and reached the phase of completion. Project commissioning is assuring the implemented design is in order to start the operation. I-JAG is at commissioning stage, since the proprietor himself involved in the project process the commissioning has not taken much time. Definite time limit Project has definite time limit and cannot continue for long time.
As per AAU the expected timeshare is 18 months. The project has started in early January 2012 and planned to complete in early July 2013. Uniqueness Each project is unique even though it has some similarities. Bottling water project is similar to other bottled water projects but the organization, infrastructure, technical pacifications and the people behind the projects are different. Teamwork Projects include various areas operations. Coordination between the operations is important to complete the projects. A team is formed which include civil engineer, micro biologist and an accountant.
Complexity Project is a complex set of activities in different areas. I-JAG has identified the supplier to supply the machineries with latest technology since the proprietor has experience in the same industries. The other professionals are well experienced in their work area. Subcontracting Subcontracting reduces the complexity of the project. Since it’s a simple project, the subcontracting is not necessary in the context of AJAX. Risk and uncertainty Risk and uncertainty are major threat to the project. There is no project which is free from this.
In the context of AJAX, they have analyses environment thoroughly before doing the design. Customer specific nature Project is customer specified nature because the product and service produced is customer oriented. I-JAG is also specified the wants of its customer and planned the project accordingly. Change changes will also collapse the project. I-JAG is exposed to the changes and altered the reject accordingly to avoid the major impact in the future. Table According to Weidman et al 2001 the project technology characteristics are Type A – low tech, Type B – medium tech, Type C – High tech and Type D – super high tech.
AAU is a medium technology used concern where he technology used in the operation is already designed with slight new modification. 2. Scope definition and management According to Timothy K 2009 scope is detailed description of the project and product. It comprises the combination of end products of the project and the work required to produce them (AIM 1996). The scope of the project is final outcome, temporary work necessary to achieve the final output and process. LISA final outcome is set up the plant, the temporary work is constructing the building and installation of plant and processes are shown in fugue 1.
As per AAU project is setting up the bottling water planter and the end product is manufacturing of bottled water. The work flow of the setting up bottled water plant is shown in fugue 1 . Figure Scope management is defining and determining what work to be done (Salad’s et al 2011). According PM 2004 the management of project scope has following recesses. Scope planning The output of this is scope management plan. It includes the process, rules and regulations to be followed, team structure, long term objective at implementation stage (Paul et al 2006).
According to AAU, the plan of the process is decided by the proprietor, civil engineer together with the plant suppliers. Since initial paperwork has to be completed by the owner, it was discussed and decided with an accountant and business consultant. Scope definition This is very important to the success of the project. It improves the accuracy of the time cost and resources. It gives basis for performance measurement and project control. It includes the analyzing the products, finding alternatives to get the work done, analyzing and understanding the stakeholders’ needs and use experts’ judgments .
The output of this is the scope statement (Kathy S 2006). LISA consulted and business consultant and obtained advice for starting the plant with the use of minimum resources. Product in this context is bottled water. It was decided to supply 20 LTR cans 2 LTR, 1 LTR and 1/try pet bottles. Create WEBS The most helpful tool for complete all of project tasks is Work Breakdown Structure WEBS) (Lewis et al 2006). The project can subdivided into achievable small tasks which cannot be dividing further. It will further help to estimate the cost of the task and time will take complete.
Since installing a plant sounds huge but it is a simple long standing relationship with proprietor, the work breakdown structure is not clearly created. Scope verification Scope verification is the acceptance by customer that works results agreed in scope statement, WEBS and project plan (Robert K 2004). It signals the closure of the project. As per I-JAG the proprietor is personally involved in set up the plant, the work done by he other professional are checked by him immediately and verified.
And any discrepancies arose from the project plan, they were rectified immediately. Scope control This is to ensure the work identified in the scope is delivered and the scope creep is avoided. To achieve this results are compared against the scope baseline. This prevents scope change request and ensure that all changes are handled effectively. 3. Issues analysis of the project Issues exist at the initiation stage of AAU will provide basis for any environmental assessment. In the life cycle of a project almost always unexpected problems and questions crop up.
According to Tuner 1988 issue is a developing trend in the firm’s environment and which has potential in the foreseeable future to impact on a substantial, part of business and affect the achievement of its long term goals. Tuner further proposes that each issue has a life cycle which is give table 2. Pre Problem: Not recognized by public at large; Alarmed Discovery: Euphoric enthusiasm for discovery of a solution; Realization: The cost of significant progress is high; Decline: Possible displacement by another issue; Post Problem: Issue fading but revival still possible. The following issues are identified suitable assumptions are made.
Issues identified Assumptions made Many players are in the market. Since most of the households depend on bottle water the demand for the product is high. Therefore can cater the market Local person can start the business. I-JAG has an advantage that the land is owned by the proprietor where the spring suitable for bottling water. Therefore the cost on purchase of land is avoided. Not all residents are using bottled water Since the land cost is not involved the cost of a bottle is much cheaper than the other rodents and also the manufacturing unit is in the heart of city which also reduces the transportation cost.
These will lead to reduction in the price of a bottle. Delay in getting approvals Obtaining approvals are going hand in hand. Since proprietor has contacts with the local officers will help to speed up the government approvals. Protest by the farmers for dig bore well and use the ground water. Environmental clearances obtained from the relevant bodies to carry out the project without harming the water resource. People are becoming health conscious. They prefer to have water than aerated water. Table 3 Environment impact assessment is necessary for projects like bottling water to satisfy the local authorities.
A comprehensive study of environmental factors which would be affected by the proposed project is needed to analyses and such factors are financial, social, political, legal issues. According ENHANCE 1991 , environment impact assessment is a process of orderly and systematic evaluation of a proposal including its alternatives and objectives and its effect on the environment. Since I-JAG is going to enter into a project where to use the ground water as raw material, the impact on environment is high. Therefore an assessment is essential to carried out by the owner.