Hardware Replacement Project Dwayne Dunivan IT205 10/14/2012 Dr. Karmin Ruocco Hardware Replacement Project The implementation of any type of Information Systems Project needs to be properly looked over, in order to make sure its success. There are five major variables of project management that can help with the success of any project, which are scope, time, cost, quality, and risk. It could be the deciding factor for getting it done correctly, or possibly not getting it done. With any project, it could cost your company money by leaving you without the information you are counting on.
The breakdown of the five major variables are Scope, which tells you what hardware will need to be replaced, what will be the new hardware that will be replacing the old, what type of people will need to be on the project, how many people will it take to complete the job, and what data will need to be transferred from the old hardware. Time, which could cost you the most, on these types of projects are needed to determine how much it will cost, for the company and project managers.
You will need to know how much time will be needed to complete the job, so the management can make the decision about how plausible it will be to go further in the plan. Cost, which is needed to make sure the company, has the proper amount of money to implement the project while maintaining the business itself. It also determines how many people they will be able to hire and the amount of man hours will be able to use. Quality, which is how well the project will finish, by making sure it gets done on time, and all of the promised results are all working.
Risk, which is the potential of delayed times, over spending of the budget, and certain parts of the system that could end up not working. When selecting any projects you want to take in consideration the five major variables but also consider all of the benefits, on how will the projects help the company, compared to what the company is doing now. According to Laudon and Laudon (2011), “Capital budgeting methods, such as net present value, internal rate of return (IRR), or accounting rate of return on investment (ROI), would typically be employed to evaluate the proposed information system solution as an investment. (p. 400) These are methods that have been proven time after time that they work and can help determine how to figure out if your project will benefit the company, if at all. There are Tangible benefits that “can be quantified and assigned a monetary value, and Intangible benefits, such as more efficient customer service or enhanced decision making. ” (Laudon & Laudon, 2011, p. 400) You can look at the list below to get a better idea on what goes into the costs and what the benefits entail. The cost and benefits of information Systems are; * Implementation Cost * Hardware * Telecommunications * Software Personnel costs * Operational Costs * Computer processing time * Maintenance * Operating staff * User time * Ongoing training costs * Facility costs * Tangible Benefits * Increased productivity * Lower operational costs * Reduced workforce * Lower computer expenses * Lower outside vendor costs * Lower clerical and professional costs * Reduced rate of growth in expenses * Reduced facility costs * Increased * Intangible Benefits * Improved asset utilization * Improved resource control * Improved organizational planning * Increased organizational flexibility * More timely information * More information Increased organizational learning * Legal requirements attained * Enhanced employee goodwill * Increased job satisfaction * Improved decision-making * Improved operations * Higher client satisfaction * Better corporate image Information was retrieved from (Laudon & Laudon, 2011, p. 400, Table 11. 3) Laudon & Laudon (2011) states the factors that influence project risk are “project size, project structure, and the level of technical expertise of the information systems staff and project team. ” (p. 404) When looking at such factors, you must have adequate staff to run the size of the project you are expecting to have.
You cannot put ten people, on a project, when it would take thirty, to get it done, in the time limit you have been given. Ways I would try to reduce risk factors is by going over, the entire project, to make sure the five major variables of project management is properly looked over, and critically thought over to make sure the project runs as smoothly as possible. I would also determine what type of project it is so the proper planning tool could be implemented. According to Laudon & Laudon (2011), there are two common tools to help plan a project.
They are the Gantt chart, which provides the times and lengths, in a visual form, of all of the assignments in an advancement project, just like the human resources requirements. The other is the Program Evaluation and Review Technique (PERT) chart, which “graphically depicts project tasks and their interrelationships. ” (p. 405) It shows the tasks and what needs to be done that need to be finished before moving on to the next task. When trying to plan, work on, and finish a project, I would make sure I went through the five major variables of the project management before doing anything else.
Making sure we have the money, time, people, and the knowledge to get such projects done as fast, and efficient, as it needs to be. After having a game plan on what needs to be done, I would make sure we have all of the equipment needed to replace the old hardware, and the tools needed to get the job done, without waiting on such things while in the middle of the project. Then I would have someone in charge, of smaller groups, to get the information needed back to the upper management. If the proper steps are taken, a project can go very well.
It will need strong management to get the project done, with the least problems, and have everything that was promised, delivered. Even though there is a very low success rate, which is “29 percent of all technology investments were completed on time, on budget, and with all features and functions originally specified,” it is still possible to finish strong as long as you prepare for it. (p. 397) References: Essentials of MIS, Ninth Edition, by Kenneth C. Laudon and Jane P. Laudon. Published by Prentice Hall. Copyright © 2011 by Pearson Education, Inc.