Question 2 : What is job analysis? How can you make use of the information it provides? Do you think companies can really do without detailed job description? Why or why not? Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job. Job Analysis is a process where judgments are made about data collected on a job. An important concept of Job Analysis is that the analysis is conducted of the Job, not the person.
While Job Analysis data may be collected from present through interviews or questionnaires, the product of the analysis is a description or specifications of the job, not a description of the person. The purpose of Job Analysis is to establish and document the ‘job relatedness’ of employment procedures such as training, selection, compensation, and performance appraisal. Job data obtained by job analysis serves a variety of organizational purposes and provides a basis for decision making. Job analysis can be used to help organizations cope with change.
In today’s rapidly changing world, organizations need a flow of accurate and reliable information about the content and requirements of their jobs. Job description and job specification are the two outcomes of job analysis. Job description is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The preparation of job description is very important before a vacancy is advertised. It tells in brief the nature and type of job. This type of document is descriptive in nature and it constitutes all those facts which are related to a job.
Job specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job specification helps in hiring an appropriate person for an appropriate position. I think a company must have a detailed job description in-order to remain efficient and effective. If employees know exactly what their job entails then that would allow them to be more effective within the business and that will make an organization more profitable if the employees know their job.
A good example of this is a organized sports team. A team consists of players which are like employees, these players each have a position and each position has a detailed play for that position to perform, without the detailed plays for that position the team would surely fail because no one will no how to play in that position and the opposition would prevail every time. Also a business needs to emphasize that the employee is not limited to the job description and encourage them to come up with new and innovative ways to perform their job.